Archive for February, 2011
Wednesday, February 23rd, 2011
“Let us suppose that we were asked for one all purpose bit of advice for management, one truth that we were able to distill from the excellent company’s research. We might be tempted to reply, ‘Figure out your value system.’ Decide what your company stands for. Clarifying the value system and breathing life into it are the greatest contributions a leader can make.” Peters and Waterman, In Search of Excellence.
Many people have given little more than a passing thought to identifying the values that govern their personal behavior, and even fewer organizations have done so. Instead, they accept the values of others and let situations determine their values. In almost all cases in which values are not clearly defined, good decisions are more difficult to make. Without values, people are easily influenced and decisions are subject to frequent change or compromise. “Situational values” confuse people and create problems as well as complexity.
Successful leaders make important decisions based on a set of core values … doing the right things for the right reasons. Within an organization, personal values may differ. A leader will help everyone focus on a “common good” value that will engender a desire for cooperation and teamwork without invalidating those personal differences.
What are your values? Can you easily and specifically identify them? What about the people throughout your organization? Are they committed to the organizational values? Take time to clarify or review the values you hold as a leader. Focus on what is really important to you and ask yourself, “What are the beliefs that I value so strongly that I will not compromise?” Sometimes when crystallizing your values, it helps to identify and clarify those values that you respect in other leaders you hold in high regard. What values do their actions, habits, and life-style exemplify? Often the values you see and respect in others are indicators of what you hold as personal values. How do these values exhibit themselves in your business decisions, in your relationships with customers, employees, stockholders, suppliers, and your community?
The true test of commitment to values is whether or not those values are upheld during a crisis. What does your behavior, or the behavior of the people throughout your organization, express about your values? Will you compromise any of your values for expediency or will you champion values under pressure?
At one time in history, it was said that the Iroquois Indians made decisions only after they examined the effect of those decisions on seven generations. We have come a long way from that point of view. At one time we looked up to our leaders as heroes and role models. We held them up for our children and future generations to emulate. Today, it is becoming increasingly difficult to find someone worthy of recognition and role model status. We must change that for our own good and for the survival of a value-based society. The future of our society rests on the ability of our leaders to articulate, exemplify, and operationalize personal and organizational values.
Tammy A.S. Kohl is President of Resource Associates Corporation. For over 30 years, RAC has specialized in helping businesses improve customer loyalty and eliminate employee disengagement. Learn how at www.resourceassociatescorp.com or contact RAC directly at 800.799.6227.
Tags: good decisions, In Search of Excellence, Iroquois Indians, Peters and Waterman, Search for Excellence, United States, value-based society, Values Posted in Decision Making, Values | No Comments »
Wednesday, February 16th, 2011
Understanding stress and the ability to manage stress is important. However, the broader question is, “What can we do to reduce stress or even eliminate it altogether?” Here are some thoughts and ideas from Don’t Sweat the Small Stuff at Work by Richard Carlson that may help you take a different approach to eliminating stress from your life entirely.
- Become less controlling. Give yourself permission to not be in control of everything.
- Avoid bragging about how much work you have to do and how busy you are. Everyone is!
- Brighten up your work environment. Make your environment a fun place where you want to be and go.
- Take breaks. Take both mental and physical breaks, as they will immediately revitalize your energy.
- Accept the fact that every once in a while, you’re going to have a really bad day!
- Examine your rituals and habits and be willing to change some of them—our habits are sometimes an enormous source of stress. Be open and be willing to change.
- Let go of the battles you can’t win. Many battles are not even worth the effort if you honestly analyze the situation.
- Don’t get stressed by the unpredictable. Sometimes life just happens.
- Marvel at how often things go right. Focus on the positive not the negative.
- Do the hard things or the tasks you are dreading first, then you don’t have to stress about them all day.
- Ease off your ego, life is too short!
Service providers may always be dealing with some level of stress, but managing that stress is always under your control. If possible, avoid people or situations that produce stress for you. Determine where your stress is coming from, and think about how you need to react in order to reduce or eliminate the stress. You will begin eliminating stress by thinking differently and effectively managing your stress will help you become a happier, healthier, and more productive person.
Closely associated with stress management is impulse control, or specifically the lack of it. Lack of impulse control is normally identified by impatience or anger, and for some people it can be both. These two emotions are also stress-related as impatience and anger typically make people very uptight and anxious.
Effective impulse control is your ability to resist or delay an impulse, drive, or temptation to act. Has a comment ever come out of your mouth so fast that you really do not know where is came from? It was an unconscious reaction. By the time the comment was made, you wanted to take it back or crawl under the nearest desk. Controlling your impulses entails your capacity for accepting aggressive impulses, being composed and controlling aggression, hostility, and irresponsible behavior. People with low impulse control often say the first thing that comes to their mind. The result of this action, many times, is regret for letting that impulse go unchecked and leads to the oft-heard apology.
Here is a brief assessment that may be helpful in determining your current level of impulse control. Rate each statement with often, sometimes, or never.
- I leap before I look.
- I become impatient easily.
- Others seem too slow in making up their minds.
- I regret not giving more thought about decisions.
- I tend to be hotheaded.
- I explode with anger easily.
If you answered often or sometimes for even one of these six statements, you may want to set a goal to work on your impulse control. Like stress, you have 100% control of your responses, reactions, and impulses.
Tammy A.S. Kohl is President of Resource Associates Corporation. For over 30 years, RAC has specialized in helping businesses and individuals achieve high levels of excellence and success. Learn how by visiting our website or contact RAC directly at 800.799.6227.
Tags: customer services, Don’t Sweat the Small Stuff, impulse control, Richard Carlson, Stress, stress management Posted in Customer Loyalty, Stress | No Comments »
Wednesday, February 9th, 2011
Excellent customer service providers are in tune with the emotions of the people they deal with through awareness and empathy. They’re proficient at handling conflicts, and they have the ability to maintain positive attitudes while engaged in their work. However, a continual barrage of negative customer interactions can be a reality within the role of service providers, and they can cause what is commonly called emotional labor.
Arlie Hochschild, author of The Managed Heart: Communication of Human Feeling, defines emotional labor as displaying a set of emotions that differ from the emotions the service provider is currently feeling. Based on this definition, people in service jobs who are acting differently than they are feeling can experience high doses of emotional labor which can cause stress, fatigue, and diminished impulse control.
Service providers deal with a higher level of stress no matter what product or service they provide due to the fact that customer interactions are always fueled with many types of emotions. Stress is a physical reaction that you experience when you cannot cope or have difficulty dealing with a negative or threatening situation. Due to the direct connection between a service provider’s role and stressful situation, learning how to understand, manage, and reduce stress becomes an important skill to master.
In the book Stress Management for Dummies, author Allen Elkin cites:
- 7 out 19 people felt stress at some point on a typical workday.
- People reported that they lost their temper an average of 5 times a month.
- Many people reported that stress contributes to doing things they regret later.
- About 5% of those asked said stress was preventing them from enjoying their lives.
People under stress tend to be more on edge and will erupt more quickly and violently, increasing their number of conflicts with people in general. Extreme stress saps your energy because your body is functioning in emergency mode. Stress tightens your muscles, impacts your breathing and the flow of oxygen to your vital organs, and it can cause sleep to be difficult. High stress can put a strain on many of your bodily functions and can lead to high blood pressure, ulcers, and heart attacks. It can become a vicious cycle. Obviously, reducing stress can have many health benefits as well as making your life more enjoyable and rewarding. It is important to identify what pushes your buttons and produces stress in your life. Identifying your stress producers is the first step in effectively managing and reducing stress.
In order to effectively manage stress, you must build or increase your tolerance for stress. Stress management is your ability to deal effectively with adverse events and stressful situations without falling apart. Having a positive outlook on new experiences and change is also important. Plus the ability to stay calm and maintain control in stressful situations is a large part of building an increased tolerance level. People who excel at stress management tend to face crises and problems head on with a positive attitude rather than surrendering to feelings of helplessness, hopelessness, and self-doubt.
The first step is to understand where the stress is coming from or what events are activating the stressful feelings you are experiencing. Check out next week’s blog for more on reducing and eliminating stress.
Tammy A.S. Kohl is President of Resource Associates Corporation. For over 30 years, RAC has specialized in helping businesses and individuals achieve high levels of excellence and success. Learn how at www.resourceassociatescorp.com or contact RAC directly at 800.799.6227.
Tags: Allen Elkin, emotional labor, health, Hochschild, managing stress, Stress, stress management for dummies, Success Posted in Behavior, Stress | No Comments »
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